Certificate of Sponsorship Management Software for UK Employers

Recruiting from overseas has become essential for many organisations in care, education and children's services. With a sponsor licence and the right compliance in place, it opens up a far wider pool of skilled people. Without it, the same recruitment quickly becomes a serious liability.

When you sponsor a worker on the Skilled Worker route or another visa category, the Home Office holds you responsible for a set of ongoing sponsor duties. You must assign each Certificate of Sponsorship (CoS) correctly, keep the prescribed records, carry out and repeat right to work checks for sponsored workers, monitor visa expiry, and report defined changes within strict deadlines. A lapse can put your sponsor licence at risk — and losing a licence affects every sponsored worker you employ. Organisations with a B-rated sponsor licence or a suspended licence face even greater scrutiny, and need a complete, evidenced audit trail to demonstrate compliance and protect or restore their rating.

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UK Sponsor Licence Duties Explained

A Certificate of Sponsorship is an electronic record you assign to a worker through the Home Office Sponsorship Management System once you hold a sponsor licence. Assigning it is only the start. Your sponsor duties then include:

  • Right to work checks

    Carry out and repeat right to work checks, including share code verification for overseas workers.

  • Prescribed records

    Keep the records set out in Home Office guidance for each sponsored worker.

  • Expiry monitoring

    Monitor visa expiry dates and Certificate of Sponsorship expiry dates.

  • Change reporting

    Report changes such as a change of role, an absence, or a worker who does not start.

  • Compliance evidence

    Be ready to evidence all of this at a Home Office compliance visit.

These sponsor licence duties run for the full length of the sponsorship, across every sponsored member of staff.

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How Armaris Manages Your Certificate of Sponsorship Obligations

Armaris is the sponsor licence compliance software that sits on top of your sponsorship obligations. It does not replace your sponsor licence or provide immigration advice, but it makes sure nothing falls through the gap between assigning a Certificate of Sponsorship and meeting the duties that follow.

  • A central record of every sponsored worker and their CoS details
  • Automated reminders before visa and Certificate of Sponsorship expiry dates
  • Right to work checks and digital identity verification built in
  • A timestamped document audit trail for every sponsored worker, ready for a Home Office compliance visit
  • The same dashboard you use for DBS checks and safer recruitment, so sponsorship compliance sits alongside the rest of your obligations

Certificate of Sponsorship management is included in your Armaris subscription at no additional cost.

Book a demo with our team: armaris.com/contact or team@armaris.com